ARTICLE 1. Name
The name of this organization shall be the Kansas Library Instruction Round Table of the Kansas Library Association (K-LIRT).
ARTICLE II. Object
The object of the Round Table shall be:
- To provide a forum for discussion of activities, programs, and problems of instruction in the use of all types of libraries.
- To contribute to the education and training of librarians for library instruction.
- To promote instruction in the use of libraries as an essential library service.
- To serve as a channel of communication on instruction in the use of libraries.
ARTICLE III. Members
Section 1. Any individual member of KLA, the Kansas Association of School Librarians (KASL) and/or the Kansas Association for Educational Communications and Technology (KAECT), upon payment of KLA (regular or affiliate) and Round Table annual dues, shall receive the right to vote and participate in the business of the Round Table.
Section 2. The annual dues shall be established by the LIRT Steering Committee, payable in advance on or before November 1 each year. Membership year is July 1 through June 30.
ARTICLE IV. Officers
Section 1. The officers of the Round Table shall be a Chair, a Vice-Chair/Chair-Elect (VC/CE), a Secretary/Treasurer. The officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the organization.
Section 2. A Chair-Elect shall be elected each year and serve as Chair in the second year. The Secretary/Treasurer shall be elected every year.
Section 3. No member shall hold more than one office at a time, and no member shall be eligible to serve more than two consecutive terms in the same office.
Section 4. The terms of office shall become effective at the close of the annual spring meeting.
ARTICLE V. Meetings
Section 1. The Steering Committee shall schedule all regular meetings of the Association, including an annual spring meeting.
Section 2. Special meetings for the Round Table may be called by the Chair with the consent of the Executive Committee.
Section 3. Members of the Round Table present shall constitute a quorum.
ARTICLE VI. The Steering Committee
Section 1. The officers of the Round Table, including committee and task force chairpersons, the Convener of the Nominations and Elections Committee, and the Publications Liaison shall constitute the Steering Committee.
Section 2. The regular meetings of the Steering Committee shall be held in conjunction with the Tri-Conference and prior to the beginning of the new fiscal year (July 1). Special meetings of the Committee may be called by the Chair.
Section 3. A majority of the Steering Committee shall constitute a quorum.
ARTICLE VII. Executive Committee
Section 1. The Executive Committee shall be the Chair, the Vice-Chair/Chair-Elect, and the Secretary/Treasurer.
Section 2. The Chair shall preside over all meetings of the Round Table and of the Steering Committee and shall represent the Round Table on the KLA Council. The Chair shall appoint all committee/task force chairs including a Convener of the Nominations and Elections Committee and the Finance Committee. The Chair shall be responsible for the coordination and implementation of the work of committees and task forces.
Section 3. The Vice-Chair/Chair-Elect shall assist the Chair and shall be responsible for the coordination/preparation of programs presented by the Round Table. The VC/CE shall act as Chair in the absence of the Chair.
Section 4. The Secretary/Treasurer shall keep an accurate record of all meetings of the Round Table or Steering Committee; shall arrange for the preservation of the archives and records of the organization; shall be in contact with the KLA Office regarding the financial records of the Round Table; shall prepare and submit a financial statement for review at each annual meeting which shall include all income and expenditures of the Round Table.
Section 5. The Executive Committee shall have general supervision of the affairs of the Round Table in the intervals between membership meetings.
Section 6. The Executive Committee shall meet at the call of the Chair or any two of its members.
Section 7. The Chair shall serve as Chair of the Executive Committee.
Section 8. The Executive Committee may conduct business by conference call.
ARTICLE VIII. Committees
Section 1. The Chair, at the direction of the Steering Committee, shall appoint committees and task forces.
Section 2. The Finance Committee, chaired by the Chair, shall be composed of the Secretary/Treasurer and two other members appointed by the Chair promptly after the spring meeting. It shall be the duty of the committee to prepare a budget for the fiscal year beginning July 1 and to submit it to the Steering Committee for approval at its summer meeting. The Finance Committee may from time to time submit supplements to the budget for the current fiscal year (with the approval of the Steering Committee).
Section 3. The Nominations and Elections Committee shall consist of two elected members and the past Chair, who will be the Convener. It shall be the duty of this committee to coordinate the election process, receive and/or solicit names for each office, and prepare and conduct the election.
ARTICLE IX. Elections
Section 1. The Nominations and Elections Committee shall prepare a ballot and mail copies to the members at least thirty (30) days before the Tri-Conference. The ballot shall have space to vote for write-in candidates for each office. The ballots shall be returned not less than fifteen (15) days before the Tri-Conference in order to be valid. Officers elected by a plurality of the valid votes cast shall be introduced to the Round Table at the Tri-Conference.
Section 2. A ballot shall be prepared and shall include nominations for the following positions: Chair-Elect, Secretary/Treasurer, and Nominations & Elections Committee. An attempt shall be made to secure at least two nominations for the position of Chair-Elect.
Section 3. In the case of a vacancy in an office or on a committee, the Chair shall appoint a LIRT member to complete the term. In the event the Chair position is vacated, the Vice Chair/Chair-Elect shall assume that position for the remainder of the term.
ARTICLE X. Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Round Table in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Round Table may adopt.
ARTICLE XI. Amendment of Bylaws
These bylaws may be amended at any regular meeting of the Round Table, or by mail, by a two-thirds vote of those cast. Any member of the Round Table may present a proposed amendment to the Steering Committee. A proposed amendment shall become eligible for ratification when it shall have been approved by a majority of the members of the Steering Committee present and voting at a meeting of the Committee. The Committee shall specify whether a vote for ratification shall be taken at a meeting of the Round Table or by mail. If a mail vote is ordered, the Committee shall fix the time for the beginning and closing of the balloting. If a vote at a meeting is ordered, the text of the proposed amendment to the bylaws shall be given to members of the Round Table at least one month before said meeting.
- The name of the Round Table or of the members in their official capacities shall not be used in any connection with a commercial enterprise. This shall be interpreted to mean that there shall be no endorsement of any particular firm’s equipment, products, or materials for advertising or other purposes.
- A member of the Round Table, acting as an individual, either in a regular meeting or elsewhere, may make reference to any manufacturer’s product or method of operation for the information of the members of the organization.
- The Chair shall represent the Round Table at state, regional, and national meetings.
- Approval of payment of all non-budgeted items against the Round Table must have the approval of at least one other member of the Executive Committee of the Steering Committee.
- The Immediate Past Chair shall act as adviser to the Chair.
- The Round Table shall have a Publications Liaison. The Publications Liaison shall be appointed by the Chair and shall submit articles and news releases to the three affiliated association publications (KLA, KASL, KAECT).
- The Round Table shall endorse/sponsor an official Kansas library instruction clearinghouse.